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Rentals and Reservations

Parks Permits

Athletic Field Reservation Procedures
	Individual Teams or Family/Company Events
	Leagues and Organizations
	Sports Camps
	Tournaments

Bellevue Marina at Meydenbauer Bay

Outdoor Rental Information
	Outdoor Rental Forms
	Outdoor Fitness Classes - Park Rentals
	Chism Beach Park
	Clyde Beach Park
	Crossroads Park
	Downtown Park
	Enatai Beach Park
	Hidden Valley Sports Park
	Kelsey Creek Park
	Killarney Glen Park
	Lake Hills Greenbelt Garden Picnic Shelter
	Lake Hills Park
	Lakemont Community Park
	Meydenbauer Beach Park
	Newcastle Beach Park
	Newport Hills Park
	Robinswood Park
	Spiritridge Park
	Wilburton Hill Park

Indoor Rental Information
	Bellevue Youth Theatre
	Crossroads Community Center
	Highland Community Center
	Lake Hills Clubhouse
	Lewis Creek Visitor Center
	Mercer Slough Environmental Education Center
	North Bellevue Community Center
	Northwest Arts Center
	Robinswood House
	South Bellevue Community Center Rental
	Tyee Community Gym
	Winters House

Tournaments

These procedures are for groups requesting fields for tournament games, whether over a weekend or longer period of time. This includes league post-season or stand-alone tournaments.

New tournaments will be scheduled after all field requests for returning tournaments have been coordinated. New tournaments may or may not take priority over regular league play, depending on the field and level of tournament involved.

   Getting Started
   Requesting Fields
   Before the Tournament
   1-2 Weeks Prior
   After the Tournament

Field Closure Lines:

City of Bellevue - 425-452-4860
King County (for Marymoor) - 206-205-3892

Getting Started:

Review 2012 Athletic Field Scheduling Guide – The Guide should include everything about our field scheduling process, including billing due dates, field care responsibilities, the allocation process. Quick Links to Sections of the Athletic Field Scheduling Guide:

Field Scheduling Timeline – Calendar of submission deadlines for requests based on months and sports wanted.
Field Rental Fees – Chart of fees including field rental, lights, and other charges.
Lights and Darkness Schedule – Listing to determine the time of dusk for fields without lights or when light fees will be charged based on requested dates.
List of Fields – Complete list of City of Bellevue and Bellevue School District fields which are scheduled through the Parks Scheduling Office, including addresses, sizes, and season dates .
City & District Projects and Field Closures – List of current and upcoming projects and planned closures that impact availability. Subject to change.

Requesting Fields:

For your convenience, forms can be submitted via email. If a signature is required, request a Client ID# to send the forms via email or submit via scanned email, fax, mail, or drop-off with a signature.

Acknowledgement of Receipt – Proof that you received a copy and have read and understood the Athletic Field Scheduling Guide.
Field Use Request Form – Official form to provide the Parks Scheduling Office with the Organizations’ contact information and details about the field time being requested.
Field Use Request Form – Overflow Page (if needed) – Page to submit with the Field Use Request Forms if additional lines are needed for the field time being requested.
Athletic Field User Organization Information - Information regarding the groups requesting field time.
Certificate of Insurance – Naming the City of Bellevue as an additional insured for $1 million General Liability Coverage
Initial Payment – Youth: $250 or paid in full, Adult: $500 or paid in full
Credit Card Authorization Form (if needed) – To authorize the City of Bellevue to keep the credit card number on file for future billings.

Before the Tournament:

Return to Inventory Form – To cancel unneeded reservations to save money and help meet needs of additional groups. Full credit is issued for field time returned with at least 2 months’ notice. Fields returned with at least 5 working days’ notice will be credited, less the initial payment amount.
Seasonal Concessions Request Form (if applicable) – Required if charging admission or selling items (food, souvenirs, etc…). Permit is required per Park Code 3.43.290.

1-2 Weeks Prior:

Game Schedule Form – Once your game schedule is set please submit it to the Parks Scheduling Office to ensure that fields are maintained and ready for your use. Note: Fields maintained by the City field crew will be dragged. Some organizations are responsible for field lining. Two weeks’ notice is requested to get the reservations updated for the crew in a timely manner.
Tournament Checklist – To ensure the Parks Scheduling Office has everything all set-up for the tournament to run smoothly and emergency contact information should the need arise.
Remaining Balance – Per the Bellevue Treasury/Tax Office, all field use fees must be paid up-front. Any refunds due the organization will be processed at the completion of the tournament.

After the Tournament:

Credit Request Form – Unable to use a reserved field due to field conditions (rainout, lights, etc…)? Groups may be eligible for credit. Preferred within 5 working days, not considered after a month.
How is the Parks Department doing? – Survey to provide input on areas where Bellevue Parks excels or could improve.

Contact Information

Parks Scheduling
450 110th Ave. NE
PO Box 90012
Bellevue, WA 98009
Phone: 425-452-6914
Fax: 425-452-7221
E-mail: BallfieldRental@bellevuewa.gov
Contact: Field Closures
Phone: 425-452-4860

Related Links

Youth League Contacts Adobe Acrobat